Communicate and collaborate via the Web, with colleagues in other offices or countries, in real time online, with Microsoft® Office Live Meeting 2007.

Join a Live Meeting

Click the Join the meeting link in the Microsoft Office Outlook invitation. If you don’t have Live Meeting installed on your computer, you’ll find help in the First-Time Users section of the invitation.

Notes   

       To join a Live Meeting from an Outlook invitation, you must have Windows 2000SP4 or later installed on your computer.

       If you use the Live Meeting service, you can ensure that your computer is ready to use Live Meeting by clicking the Check your system link. On the Installation page, click the Install and Join link, and then follow the installation instructions.

       If your company uses Live Meeting as part of a Microsoft Office Communications Server 2007 deployment, you can join the corporate network by clicking the appropriate link and then following the installation instructions.

Join the audio and video in a Live Meeting

Note   You can use a combination of computer audio and traditional audio only if your organization uses the Live Meeting service.

After you connect to Live Meeting, computer audio should be turned on by default. If the computer audio is not on, or if you want to join a traditional telephone conference call, click Join Audio in the Voice & Video pane.

Note   By default, when you join the computer audio, your status is set to Mute. To be heard during the meeting, you must change the status to Unmute. To join computer audio, you must have regular speakers and microphones.

To contribute video to a Live Meeting, you must have a webcam. If you need to troubleshoot any audio and video issues during the meeting, you can use the Set Up Audio and Video Wizard. In the Voice & Video pane, click the >> button (called the More button), click Options, and then click Set Up Audio and Video.

Configure the Conferencing Add-in for Microsoft Office Outlook

To schedule a Live Meeting by using Outlook, you must have the Conferencing Add-in for Outlook installed and configured on your computer.

To configure the Conferencing Add-in for Outlook, do the following:

1.     In Outlook, click Conferencing, and then click User Accounts.

o    To configure the Conferencing Add-in by using Office Communications Server 2007, in the User Accounts dialog box, under Office Communications Server, in the Sign-in name text box, type your sign-in name. Click Test Connection to test the connection, and then click OK to save the settings.

o    To configure the Conferencing Add-in for Outlook by using the Live Meeting service, in the User Accounts dialog box, under Live Meeting Service, enter the URL provided by your IT administrator. Select the I enter a user name and password to access my account check box, and then enter the user name and password in the appropriate fields.

Note   An attendee may not need to select the I enter a user name and password to access my account option if the organization deploys Live Meeting by using a portal. In such cases, users are authenticated by using an Active Directory® directory service, and need not enter a user name and password.

2.     Click Test Connection to test the connection, and then click OK to save the settings.

Schedule a Live Meeting that is supported by Office Communications Server 2007

1.     To use Outlook to schedule a Live Meeting that uses Office Communications Server 2007, click the Schedule a Live Meeting button in Outlook. In the meeting invitation, type the e-mail address of each attendee, the subject and duration of the meeting, and any message that you want to appear in your invitation.

Note   If you have configured both server and service, click Schedule a Live Meeting, and then click Office Communications Server.

2.     In the Outlook invitation, specify the conferencing options that you want and then, in the meeting invitation, click Send.

Note   By accepting the default values, you can schedule a Live Meeting without setting any options at all.

Schedule a Live Meeting that is supported by the Live Meeting service

1.     To use Outlook to schedule a Live Meeting that uses the Live Meeting service, click the Schedule a Live Meeting button in Outlook. In the meeting invitation, type the e-mail address of each attendee, the subject and duration of the meeting, and any message that you want to appear in your invitation.

Note   If you have configured both server and service, click Schedule a Live Meeting, and then click Live Meeting Service.

2.     Click Options to set the meeting options. (See the following table for details.)

3.     Finally, click OK to save the settings and then, in the Outlook invitation, click Send.

Note   You can set default meeting options, or save options for individual meetings.

Start an ad hoc Live Meeting

1.     To start a Meet Now meeting, click Start, point to All Programs, and then click Microsoft Office Live Meeting 2007.

2.     On the Microsoft Office Live Meeting 2007 submenu, click Microsoft Office Live Meeting 2007.

3.     To configure Meet Now options, do the following:

o    By using Office Communications Server 2007:

In the User Accounts dialog box, under Office Communications Server, in the Sign-in name box, type your sign-in name. Click Test Connection to test the connection, and then click OK.

o    By using the Live Meeting service:

In the User Accounts dialog box, under Live Meeting Service, enter the URL provided by your IT administrator. Select the I enter a user name and password to access my account check box, and then enter your user name and password. Finally, click Test Connection to test the connection, and then click OK.

4.     Click the Meet Now button. This opens the Live Meeting window, from which you can invite the other attendees.

Exit or end a Live Meeting

To exit but not end a meeting (presenter and other attendees):

       In the Live Meeting window, click Meeting and then, in the Meeting pane, click Exit.

To exit and end a meeting (presenter only):

1.     In the Live Meeting window, click Meeting and then, in the Meeting pane, click the >> button (called the More button).

2.     Click Exit and End Meeting.

Note   The process to exit a Live Meeting is the same whether you are in a scheduled Live Meeting or a Meet Now meeting. You can also exit (but not end) a meeting by clicking the X button (the Close button) in the upper-right corner of the Live Meeting window.

The Live Meeting Client

The display and position of Live Meeting panes can be adjusted to suit the preferences of the presenter or the participant. You can click drag any pane by its title bar to any location on your screen — even outside of the Live Meeting window.

The following table describes the different panes in the Live Meeting client.

Upload content into a Live Meeting

Do either of the following:

       Drag presentation content into the Live Meeting Content pane or the main presentation area.

In the Live Meeting window, click Content, click Share, and then click Upload File (View Only). Browse to the appropriate document, and then click Open. In the Upload File (View Only) dialog box, click Continue.

Navigate through uploaded material

Use any of the following controls:

       The Previous and Next arrows in the lower-left corner of the Live Meeting window.

       The Thumbnails pane, accessed from the Content pane. Click any thumbnail to display that slide in the main presentation area. This is a good way to move to a slide that is out of sequence.

       The CTRL key and the keyboard arrow keys.

Share resources in a meeting

Do one of the following:

Share a program with other attendees   Make sure that the program is open on your computer. Then, in the Content pane, click Share. Point to Share a Program, and then select an open program.

Share your entire desktop   In the Content pane, click Share. Point to Share Your Desktop, and then select either All to share the entire desktop or Selected Area to share only the area enclosed by the Sharing Frame.

Note   An attendee can edit a shared document only if the presenter grants the attendee permission. However, the attendee cannot edit the content of an uploaded document, because an uploaded document is opened as read-only.

Record a Live Meeting

1.     Click Recording in the Live Meeting window.

2.     Do one of the following:

o    To save the recording in the Live Meeting service, click To Service.

o    To save the recording to your computer, click To My Computer.

To change what is recorded and where it is recorded, click Options.

3.     Note    The visibility of the To My Computer and To Service tabs depends on the deployment of Live Meeting in your organization. If your company uses Office Communications Server 2007 to deploy Live Meeting, the To Service tab does not appear in the Recording pane.

4.     Click Record.

Note   Live Meeting service users can create personal recordings only if the Live Meeting administrator and the meeting organizer have assigned the users permission to create personal recordings, and if the meeting uses computer audio.